DIVERSITY, EQUITY & INCLUSION (DEI) POLICY

PURPOSE 

ProClipse Consulting is committed to providing quality services to our Customers, Clients, Staff, and Communities. This policy (extract) outlines our ongoing obligations as an Equal Opportunity Organization on our commitment to ensure equality and promote diversity in the workplace. It is a major pillar of our healthy and productive environment.

As our internal slogan highlights: Enabling People is foundational to who we are and what we believe at ProClipse Consulting. 

SCOPE

This Policy applies to ALL ProClipse Consulting stakeholders: employees, shareholders, candidates, customers, partners, students, contractors, and visitors. 

OUR COMMITMENT

As a leading regional PEOPLE driven firm, we work and help organizations support individuals moving through change. Therefore, we are strongly committed to ensuring that everyone can: 

• Truly be their authentic self

• Exceptionally thrive & grow

• Experience a true sense of belonging

DEFINITIONS

• Diversity: The presence of differences within our workforce, including but not limited to race, ethnicity, gender, age, national origin, religion, disability, sexual orientation, socioeconomic status, education, and parental status.

• Equity: Fair treatment, access, opportunity, and advancement for all people. 

• Inclusion: Creating environments in which any individual or group can be and feel welcomed, respected, supported, and valued to fully participate. 

POLICY OBJECTIVES

ProClipse Consulting aims to:

• Foster a culture of inclusion where diverse voices are heard and valued.

• Ensure equal opportunities in recruitment, promotion, and professional development.

• Promote diversity in our leadership and decision-making processes.

• Create accessible and inclusive products, experiences, and communications.

• Support and inspire change journeys of others through our commitment to DEI.

IMPLEMENTATION STRATEGIES

1. Recruitment and Selection

   • Implement bias-free recruitment processes

   • Ensure diverse candidate pools for all positions

   • Provide DEI training for hiring manager

2. Professional Development

   • Offer mentorship programs to support career growth for underrepresented groups

   • Provide equal access to training and development opportunities

   • Regularly review promotion criteria to ensure fairness

3. Workplace Culture

   • Conduct regular DEI training for all employees

   • Establish employee resource groups to support diverse communities

   • Regularly assess and improve workplace accessibility

4. Client and Community Engagement

   • Develop inclusive marketing and communication strategies

   • Partner with diverse suppliers and contractors

   • Engage in community outreach programs that promote DEI

RESPONSIBILITIES

Diversity, Equity and Inclusion (DEI) at ProClipse Consulting requires ownership at all levels of the organization and by every individual.

• Leadership: Set DEI goals, allocate resources, and lead by example

• Managers: Implement DEI initiatives, foster inclusive team environments

• All Employees: Participate in DEI training, report concerns, contribute to an inclusive culture

MONITORING AND REPORTING

• Conduct annual DEI audits

• Regularly collect and analyze diversity data

• Report progress on DEI initiatives to all stakeholders annually

COMPLAINT PROCEDURE

ProClipse Consulting is committed to addressing DEI-related concerns promptly, fairly, and confidentially. We encourage individuals to report any violations of this policy or concerns related to diversity, equity, and inclusion.

1. Reporting a Complaint

   1. Informal Resolution: We encourage individuals to first attempt to resolve issues informally by discussing their concerns with their immediate supervisor, HR representative, or a member of the DEI committee.

   2. Formal Complaint: If informal resolution is not successful or appropriate, individuals may file a formal complaint by:

      • Emailing: [email protected]

      • Submitting a written complaint to the HR department or DEI Officer

   3. Information to Include:

      • Description of the incident(s) or concern

      • Date(s) and location(s) of the incident(s)

      • Names of individuals involved and any witnesses

      • Any supporting documentation

2. Complaint Handling Process

   1. Acknowledgment: The complainant will receive an acknowledgment of their complaint within 2 business days.

   2. Initial Review: The DEI Officer or designated representative will review the complaint within 5 business days to determine the appropriate course of action.

   3. Investigation: If warranted, a thorough investigation will be conducted, which may include:

      • Interviewing the complainant, the accused (if applicable), and any witnesses

      • Reviewing relevant documents and evidence

   4. Confidentiality: All investigations will be conducted with the utmost confidentiality, sharing information only on a need-to-know basis.

   5. Timeframe: We aim to complete investigations within 30 days, barring any complexities.

   6. Outcome: The complainant and the accused (if applicable) will be informed of the investigation's outcome and any actions taken.

3. Appeal Process

   If the complainant is dissatisfied with the outcome, they may appeal the decision within 7 days of receiving the outcome. Appeals should be submitted in writing to the CEO or a designated senior executive.

4. Non-Retaliation

   ProClipse Consulting strictly prohibits retaliation against anyone who reports a DEI concern or participates in an investigation. Any retaliation will be treated as a separate violation of this policy and will be subject to disciplinary action.

5. False Complaints

   While we encourage reporting of genuine concerns, knowingly making false accusations is a serious offense and may result in disciplinary action.

POLICY REVIEW

This Policy will be reviewed annually to ensure its effectiveness and relevance.

POLICY UPDATES

This Policy may change from time to time. The most current version will always be available on our website and internal communication channels.

DIVERSITY, EQUITY, AND INCLUSION (DEI) POLICY COMPLAINTS AND ENQUIRIES

If you have any queries or complaints about our Diversity, Equity, and Inclusion (DEI) Policy, contact us at:

ProClipse Consulting FZ LLC

PO Box 413724, Dubai, UAE

[email protected]

Tel: +971 56 667 3300

“ProClipse: Change Is Good” is the exclusively dedicated Change Management brand owned and operated by ProClipse Consulting FZ LLC.