Standard of Preservation of Confidentiality:Corporate Briefings, All Trainings & Workshops

This Standard of Preservation of Confidentiality forms part of the overall Confidentiality & Standards of Practices Policy of ProClipse Consulting FZ LLC.

1. DEFINITIONS:

   1. ProClipse, ProClipse Consulting, our & us refer to ProClipse Consulting FZ LLC.

   2. Client is any individual or corporate who is benefitting from a service (with or without monetary exchange) from any of our employees in their formal capacity and during their tenure.

   3. Confidential Information: All information or material that has or could have commercial value or other utility in the business in which ProClipse is engaging with the Client.

2. DEFINITION OF CONFIDENTIAL INFORMATION

   1. Written Form: Confidential Information in written form will be labeled or stamped with the word "Confidential" or a similar warning.

   2. Oral Communication: If Confidential Information is transmitted orally, ProClipse shall promptly provide written confirmation that such oral communication constituted Confidential Information.

3. EXCLUSIONS FROM CONFIDENTIAL INFORMATION

   ProClipse Consulting's obligations do not extend to information that:

   1. Is publicly known at the time of disclosure or subsequently becomes publicly known through no fault of ProClipse Consulting.

   2. Is discovered or created by ProClipse Consulting before disclosure by the Client.

   3. Is learned by ProClipse Consulting through legitimate means other than from the Client or Client's representatives.

   4. Is disclosed by ProClipse Consulting with Client's prior written approval.

   5. Is disclosed pursuant to the lawful requirement of a court or governmental agency or where required by operation of law.

4. APPLICABILITY

   This standard applies to information heard, briefed, worked on, or consulted on during Corporate briefings, meetings, trainings, and workshops.

5. CONFIDENTIALITY COMMITMENTS

   ProClipse Consulting commits to:

   1. Make no copies of the materials without the express written consent of the Client.

   2. Not show or disclose any portion of the materials or their contents to anyone other than its employees in connection with its review requirements.

   3. Use reasonable means, not less than that used to protect its own proprietary information or the information of organizations that ProClipse represents, to safeguard the Confidential Information. This includes:

      1. Adhering to all applicable local and international data protection and confidentiality laws in the jurisdictions where ProClipse operates, including but not limited to UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data, the EU General Data Protection Regulation (GDPR), and other relevant regulations.

      2. Where local laws provide stronger protections than those outlined in this policy, those local requirements will take precedence.

      3. Regularly reviewing and updating our practices to ensure ongoing compliance with evolving data protection and confidentiality laws across all our operational jurisdictions.

   4. Retain materials on secure premises and securely delete as per the following schedules:

      1. Open Enrollment Trainings information: deleted within 120 days from Training/workshop completion dates.

      2. Briefs, RFIs, RFQs/RFPs, Bids & Tender information: deleted within 120 days from engagement completion (if successful and subject to specific awarding) or deleted within 120 days from official confirmation of non-awarding.

6. MUTUAL RESPECT OF INTELLECTUAL PROPERTY

   1. ProClipse Consulting respects and protects Client intellectual property rights.

   2. All ProClipse Consulting materials, methodologies, frameworks, and tools are the intellectual property of ProClipse Consulting & its partners that they represent unless explicitly stated otherwise.

   3. Clients are required to obtain necessary licenses or written consent before copying, reproducing, or distributing any ProClipse Consulting materials.

7. PROTECTION OF PARTNER ORGANIZATION’S INTELLECTUAL PROPERTY

   1. Representation of Third-Party IP: ProClipse Consulting represents and utilizes intellectual property from partner organizations. We are committed to protecting their IP rights with the same diligence as our own.

   2. Authorized Use: ProClipse Consulting employees and associates are only permitted to use partner organizations' tools, processes, and methodologies in accordance with our licensing agreements and their specific usage guidelines.

   3. Licensing Compliance: We strictly adhere to all licensing terms set forth by our partner organizations. This includes limitations on reproduction, distribution, and modification of their materials.

   4. Client Education: When utilizing partner tools or methodologies, we educate our clients on the IP rights associated with these resources and the terms under which they can be used.

   5. Prohibited Actions: Employees and clients are prohibited from:

      1. Sharing or distributing partner materials beyond the scope of our agreements

      2. Modifying or creating derivative works based on partner IP without explicit permission

      3. Representing partner methodologies as our own

   6. Reporting Violations: Any suspected misuse or infringement of partner IP should be reported immediately to the Compliance Officer.

   7. Confidentiality: We maintain the confidentiality of any proprietary information related to our partner organizations' IP, including but not limited to training materials, software, and methodologies.

   8. Proper Attribution: When using partner tools or methodologies, we ensure proper attribution is given in all relevant materials and communications.

   9. Regular Audits: We conduct regular audits to ensure compliance with all partner IP agreements and usage guidelines.

   10. Continuous Training: Employees receive ongoing training on the proper use and protection of partner IP to ensure compliance and respect for these valuable resources.

8. ONGOING OBLIGATION

   The obligations of confidentiality under this standard continue indefinitely, even after the termination of the business relationship.

    

   For any queries or concerns regarding our confidentiality practices, please contact us at:

   ProClipse Consulting FZ LLC

   PO Box 413724, Dubai

   United Arab Emirates

   [email protected]

   Tel: +971 56 6673300

    

   “ProClipse: Change Is Good” is the exclusively dedicated Change Management brand owned and operated by ProClipse Consulting FZ LLC.